1. Introduction
This Privacy Policy explains how MAEKOTECH Solutions LLP (“Company”, “we”, “our”, or “us”) collects, uses, discloses, and protects your information when you use the Time And Pay - AIMS mobile application and related services (collectively, the “Service”).
By installing, accessing, or using the Service, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree, please do not use the Service.
2. Information We Collect
Depending on how you use the app, we may collect the following types of information:
- Account and profile data: Name, mobile number, email address, employee ID, organization name, and other details provided by your employer or by you to create and manage your account.
- Usage data: App usage logs, screens and features accessed, timestamps, and basic analytics used to understand how the app is used and to improve performance.
- Device information: Device model, operating system version, app version, unique device identifiers, IP address, and language/region settings.
- Attendance and work-related data: Check-in / check-out timestamps, shift details, leave requests, and other HR / time tracking information as enabled by your organization.
- Location data (optional): If your organization enables location-based attendance, the app may collect approximate or precise location data at the time of attendance, with your device’s permission.
- Communication data: Messages or support requests you send to us by email, in-app support, or other channels.
3. Permissions and Google Play Data Safety
Time And Pay - AIMS may request access to certain device permissions in order to provide its core features. You can allow or deny each permission, and some features may not work if a permission is denied.
- Location: Used only when you or your employer enable location-based attendance or similar functionality. Data may be used to verify attendance location and for security or audit purposes.
- Storage / Files (if requested): Used to cache data or download documents such as payslips, reports, or policy documents.
- Camera (if requested): Used for features such as profile photos, document uploads, or QR code scanning (if provided by your organization).
- Network access: Used to communicate with our servers and your organization’s systems.
The information shown in the Google Play “Data Safety” section is based on the current version of the app and may change if we add or remove features. Please review that section whenever you update the app.
4. How We Use Your Information
We use the collected data for purposes such as:
- Providing, operating, and maintaining the Time And Pay - AIMS Service.
- Managing user accounts, authentication, and security.
- Processing attendance, time records, and HR-related workflows configured by your employer.
- Generating reports or dashboards for authorized employer representatives.
- Communicating with you, including service updates, alerts, and support responses.
- Improving app performance, usability, and security.
- Complying with legal obligations and enforcing our Terms & Conditions.
5. Legal Basis (where applicable)
Where required by applicable law, we process your personal data based on one or more of the following legal bases:
- Performance of a contract with your employer or with you.
- Compliance with legal obligations.
- Legitimate interests, such as securing our services, preventing misuse, and improving the app.
- Consent, where you have explicitly given it (for example, location permissions).
6. Sharing of Information
We do not sell your personal data. We may share information in the following limited situations:
- With your employer / organization: Attendance records, timesheets, and other HR-related information may be shared with your employer’s authorized administrators according to their configuration of the Service.
- Service providers: With trusted third-party vendors (e.g., hosting providers, analytics, notification services) that process data on our behalf in accordance with this Policy and under appropriate data protection agreements.
- Legal requirements: When required to do so by law, court order, or government request, or to protect our rights, safety, or property and that of our users.
- Business transfers: In connection with a merger, acquisition, restructuring, or sale of assets, subject to appropriate confidentiality protections.
7. Data Retention
We retain personal data for as long as necessary to provide the Service to you and your organization, and for a reasonable period thereafter for backup, audit, or legal purposes. Retention periods may also be determined by your employer’s HR and legal policies.
If you no longer wish to use the Service, you (or your organization) may request deletion of your account data by sending an email request to kailash@maekotech.com or through your organization’s HR/admin team. Subject to any legal or regulatory retention requirements, we aim to delete or irreversibly anonymize your account-related personal data within 6 months from the date we confirm your deletion request.
When data is no longer required, we will delete or anonymize it in accordance with our internal policies and applicable laws.
8. Your Rights and Choices
Depending on your jurisdiction, you may have the right to:
- Request access to the personal data we hold about you.
- Request correction of inaccurate or incomplete data.
- Request deletion of your data, subject to legal or contractual retention requirements.
- Object to or restrict certain types of data processing.
- Withdraw consent at any time (for example, disabling location permissions in your device settings).
Some requests may need to be coordinated with your employer, who is often the primary data controller for employee information. To exercise your rights, please contact your organization’s HR/admin team or email us at kailash@maekotech.com.
9. Children’s Privacy
Time And Pay - AIMS is intended for use by adults in a professional or organizational context. It is not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe we have collected such information, please contact us so we can take appropriate action.
10. Security
We implement reasonable technical and organizational measures designed to protect your data against unauthorized access, alteration, disclosure, or destruction. These include encryption where appropriate, access controls, logging, and secure development practices.
However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security. You are responsible for maintaining the confidentiality of your login credentials.
11. International Transfers
Our servers or service providers may be located in different countries. Your information may therefore be transferred to and processed in jurisdictions that may have different data protection laws than your home country. We will take appropriate steps to ensure that such transfers comply with applicable laws.
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or features of the Service. The updated version will be posted on this page with a revised “Effective date”. Your continued use of the Service after any changes constitutes acceptance of the updated Policy.
13. Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact:
MAEKOTECH Solutions LLP
General support: support@maekotech.com
Data deletion / privacy requests: kailash@maekotech.com
Address: MAEKOTECH Solutions LLP, Near Delhi Gate, Udaipur 313001